Collect candidate details as you chat
Answers become searchable profiles your team can review and update. You can also bring in existing information from spreadsheets or CVs.
Built for recruitment agencies
Less admin. More time for people.
Turn WhatsApp conversations into organized candidate profiles. Talent Flow collects the details your team needs, keeps conversations together, and helps you find suitable candidates for each client request. Your team can step into the conversation whenever a personal response is needed.
Prefer to try it first? Send a message and the bot will greet you exactly as it greets a candidate.
Candidate details, conversations and follow-ups, together in one place.
First reply
Automatic
Message history
In one place
0
Languages spoken
24/7
Always on
0+
Portal modules
0
Messaging apps
How it works
From the first message to your next step
Collect the information you need before your team picks up the conversation.
1
Welcome the person
Give candidates a clear starting point, with a greeting and options in their preferred language.
2
Ask the right questions
Guide the conversation around the information your agency needs, such as experience, location and availability.
3
Keep the details together
Save answers and documents to a candidate profile, with the conversation available to your team.
4
Move things forward
Review potential matches, prepare a branded CV, or continue the conversation yourself.
What you get
Keep the work moving, with less chasing
Six things your team stops doing by hand, on the channel your candidates already use.
Give your team the full conversation
Manage chats in a shared inbox, with a clear owner for each conversation. When someone needs a personal response, your team can take over with the previous messages in view.
Find candidates worth a closer look
Compare candidate profiles with client requests. AI suggests potential matches and explains the reasoning, helping your recruiters decide who to review.
Prepare CVs in your agency’s style
Create a CV from a candidate’s profile, add your branding, and review the wording before sharing it with a client.
Keep follow-ups organized
Group contacts and schedule follow-up messages. Automated sequences stop when someone replies, so your team can continue the conversation. Sending limits, cooldowns and automatic pausing keep your outreach inside what Meta allows.
See where people get stuck
Review conversation activity, response rates and completed flows to understand what is working and where the process could be clearer.
Integrations and team controls
More than WhatsApp
The same conversation runs on Telegram, Instagram DMs and Facebook Messenger, and every chat lands in the same inbox and the same profiles.
Interviews in your Google Calendar
Connect your company Google Calendar once. Each interview is booked there with a Google Meet link and invitations, busy times are never offered, and everyone gets WhatsApp reminders in their own time zone. Outside your working hours, chats take an out-of-hours path.
Webhooks, event log and roles
Send signed events to your own systems, read a step-by-step log of what the bot did, and control who on your team can sign in and what they can do.
Product tour
See what your team will work with
The workspace for managing conversations, reviewing candidates and planning the next step. Click any screen to view it full size.
Dashboard
See recent activity and how people are progressing through your conversations.
Conversation builder
Set up questions, review different paths and test the experience before publishing.
Team inbox
Read messages, review voice-note transcripts and see who is handling each chat.
Candidate profiles
Keep candidate details, documents, interviews and CVs together.
Candidate matching
Review suggested matches for a client request, with an explanation for each recommendation.
Branded CVs
Edit the profile text and prepare a CV with your agency’s branding.
AI designer
Build your conversation by describing it
Tell the AI designer what you want to ask and how the conversation should work. It creates a draft for you to review, test and adjust before publishing.
Describe what you need
Start with a new conversation or ask for a change to an existing one. Write naturally, as you would explain it to a colleague.
“Ask candidates where they live, which languages they speak and when they can start.”
Review the draft
Read the proposed questions, follow the different conversation paths and check a sample conversation. The designer also highlights assumptions and points that need your attention.
Publish when you’re ready
Make any final changes and publish the flow yourself. Until then, your current conversation stays live.
You stay in control AI-generated changes are saved as drafts. Nothing goes live until you choose to publish it.
Explore the AI designerThe full walkthrough, step by step, with the screens you see along the way.
Step 01
Describe what you need
No canvas and no syntax — one box, up to 4,000 characters, in whatever language you think in. Example prompts are one tap away if you would rather start from something.
- Start a new conversation, or ask for a change to the one you already run.
- Write in English, Spanish, Ukrainian or Russian, and it answers in the same one.
Step 02
It checks what your platform supports
Before writing anything, the designer asks the platform what your organization actually supports — which step types exist, which fields a candidate profile has, what WhatsApp allows — and writes against that, then checks its own work.
- Follow its progress as it builds your draft.
- Steps that would not run are caught and repaired before you see them.
Step 03
You get a plan in writing
What the conversation does, step by step, in a paragraph anyone on your team can read. Then the decisions it made on your behalf and the points that need your attention — a missing option to contact your team, a fallback nobody set.
- Assumptions it made, spelled out, so you can disagree.
- Warnings about gaps, limits and edge cases in the design.
Step 04
Read a sample conversation
The designer runs the conversation end to end and shows you the transcript — the greeting, the buttons, the path someone takes when they answer “no experience”. At the bottom, every field that conversation would have saved to the candidate profile.
- Real button layouts, so you see what WhatsApp will render.
- The exact details captured, field by field.
Step 05
See the whole conversation as a map
The same conversation drawn as a map: every question, every button, every path and where it leads. Zoom, pan and follow the route a candidate takes without leaving the review.
- Language chips on each step show the translations it already wrote.
- Branches and dead ends are visible at a glance.
Step 06
Inspect every step, in order
A plain outline of the conversation: each step, its type, the exact wording it will send and where each answer leads next. Nothing is summarized away.
- Language choice, messages, questions, buttons, checks and handoff to your team.
- What happens after a failed attempt is spelled out too.
Step 07
Update an existing conversation
Ask for one change in one sentence. The designer tells you how many steps it added, how many it touched and what it named them, and you review the proposed changes before applying them.
- “After the city question, ask which shifts they can work.”
- “Let anyone type agent at any point to reach a person straight away.”
Step 08
See the exact difference, field by field
Not “we updated your conversation” — the old wording and the new one, on the precise field that moved. If a message gained a sentence, you read both versions side by side and approve that, or you don’t.
- Rewired connections and re-pointed paths are listed explicitly.
- Nothing changes without appearing in the list.
Step 09
It lands in your draft
Approve it and the conversation drops into the visual builder as a draft, next to the version that is live. Move a step, retype a sentence, test it again — it reaches WhatsApp only when you press Publish.
- Your live conversation stays unchanged until you publish.
- Keep the draft, adjust it or discard it.
Nothing goes live on its own
The designer can only write to a draft. Publishing to your WhatsApp number stays a deliberate, human click.
It writes what the platform supports
Step types, candidate fields, WhatsApp’s button limits — the designer works from a live description of your organization, so what it proposes actually runs.
Four languages, written once
Every step arrives already translated into each language your bot speaks, so a new question never lands in English for a Ukrainian candidate.
Built into the conversation builder in the organization portal. From prompt to reviewed draft in about a minute.
Languages
Let people speak the language they’re comfortable with
Guide candidates through the conversation in English, Spanish, Ukrainian or Russian. Your team can use the platform in these languages too.
EnglishEnglish
EspañolSpanish
УкраїнськаUkrainian
РусскийRussian
Questions
A few things you might want to know
Can our team reply personally?
Yes. Your team can take over a conversation in the shared inbox and see the previous messages. You can return the conversation to the bot when appropriate.
Can we use our existing candidate information?
Yes. You can import candidate information from spreadsheets or CVs and manage it alongside profiles collected through conversations.
Do we need to code our conversations?
No. You can build them visually or describe what you need to the AI designer, then review and test the draft.
Does the AI designer publish changes automatically?
No. Changes stay in a draft until someone on your team chooses to publish them.
Which languages are supported?
English, Spanish, Ukrainian and Russian, for both guided conversations and the platform interface.
Which messaging apps does it run on?
WhatsApp, Telegram, Instagram direct messages and Facebook Messenger. Every conversation lands in the same inbox and the same candidate profiles.
Where does our data live, and who can see it?
Each organization has its own database, access is limited to the people you invite, and you can delete a candidate’s data on request. Read the privacy policy
Updates
Latest updates and what’s next
What shipped recently and what we are building now. Everything under “Available now” is running in production.
Available now
Available
Spreadsheet import
Bring the spreadsheets you already keep. Import Excel, CSV or Google Sheets, clean and deduplicate the data, and turn it into profiles the bot and the portal can search. Export to CSV whenever you like.
Available
AI matching of candidates and client requests
AI reads every client request and every candidate profile and ranks the closest matches, with a plain-language explanation of why each one fits, in both directions.
Available
Branded CVs
Turn any candidate profile into a laid-out CV in your house style, with your logo and an AI-drafted summary you review word by word, ready to send to a client.
Available
Interview scheduling in chat
Interviews are booked in your Google Calendar with a Google Meet link. The bot offers times inside your working hours, skips anything already busy, and sends confirmations and reminders on WhatsApp.
Available
Document collection and e-signature
Ask for ID, permits or certificates right in the conversation, store them on the candidate profile, and get contracts signed without leaving the chat.
Available
Voice notes, understood
Candidates like sending voice notes. The bot transcribes them, pulls out the answers and files them like any other reply, in any of the supported languages.
Available
Instagram and Messenger
The same conversation runs on Instagram direct messages and Facebook Messenger, with every chat landing in the same inbox and the same profiles.
Available
Job pages and candidate self-service
Publish a client request as a public job page in one click, translated with AI, and give candidates a link where they update their own profile and availability.
Available
Telegram and more messaging apps
A Telegram bot runs the very same conversation, alongside the other apps your candidates already use. One inbox, one candidate database, every channel.
What we’re building next
Next
Outlook calendar sync
Google Calendar is already connected. Next, Outlook and Microsoft 365, so agencies on Microsoft get the same booked interviews, invitations and busy-time checks.
Next
One-click job multiposting
Publish an opening to InfoJobs, Indeed and LinkedIn from the job page in one step, and have every applicant come back into the same conversation and the same candidate database.
Next
Scored questionnaires in chat
Add knockout questions and short assessments as a conversation step. Answers are scored automatically, pass or fail changes the path, and the score feeds matching.
Next
Video and audio introductions
Ask candidates to record a short introduction in the chat. Recruiters review it in the inbox next to the profile, without a separate video-interview tool.
Later
Email and SMS fallback
Reach candidates by email or SMS on the same contact record when the WhatsApp window is closed or when a template would cost more than a plain message.
Later
Zapier, Make and ATS connectors
Ready-made Zapier and Make apps on top of the existing webhooks and API, followed by named connectors to Bullhorn, Greenhouse and other systems agencies already run.
Later
Mobile app for recruiters
The inbox, candidates and interviews on the phone, with push notifications for handoffs and new applications.
Later
Single sign-on and two-factor login
SAML single sign-on with Google Workspace or Microsoft Entra, plus two-factor authentication for every portal user, for agencies with security requirements.
See how Talent Flow could work for your agency
Tell us how you currently manage candidate enquiries. We’ll walk you through the platform and show you where it could help your team.
Send a message and one of our team picks up the conversation from there.